Tips for Contacting Your Legislators

Forms of Address:
To a Senator...
-The Honorable (Full Name), address on contact form
-Dear Senator (Last Name):

To a Representative...
-The Honorable (Full Name), address on contact form
-Dear Mr. /Mrs. /Ms. (Last Name):

Note: When writing to the Chair of a Committee or the Speaker of the House, it's proper to address him/her as:
-Dear Mr. Chairman or Madam Chairwoman: OR
-Dear Mr./ Mrs./Ms. Speaker:

Sending An E-Mail:
When sending an e-mail, follow the same format as for the printed letter. For the subject line, identify your message by bill number or topic.

NOTE: Many representatives, particularly at the federal level, have web forms for submitting public comment. Go to the web site listed on the applicable contact form to determine if this is an option.
[Claire's note: see congressional web links at right for mail, email and phone contact information.]

Making A Phone Call:
If you do not have time to compose a letter or if a particular piece of legislation or an issue is time sensitive, a phone call can be an effective advocacy tool. Your call will likely be directed to a legislative assistant. Collect your thoughts before placing the call and follow the tips below. Be prepared to give your name and address.

Things To Remember When Writing Letters or Placing A Call:

• Focus on one issue; identify the bill by name and number when applicable.
• Be concise. In the case of a letter, keep it to one page if possible.
• Express your view politely, explaining why your legislator should be supportive.
• Include important facts explaining the local impact of the legislation.
• Request that your legislator take a specific position on a particular bill if applicable. You may want to ask him or her to cosponsor it.
• Make sure that your return address is on the letter so that your legislator can respond.

Adapted from the Montgomery County Democratic Committee Person's Handbook.
--Thanks to Anne Sparks for this submission.